Congrats to these 2 Dynamics GP Nonprofit Organizations

A few years ago, Rockton enacted a 1-1-1 rule. This means we dedicate 1% of our team’s time, 1% of company profits, and 1% of our product is given to charities in our communities. Employees enthusiastically jumped at the chance to engage with their chosen charities. It is such a great part of our company culture. We support a wide and interesting range of nonprofits in the communities where Rockton Software employees reside.

Going along with this rule we have recently incorporated something new. Each year we ask for nominations from nonprofits that would like to receive one of our products at no charge. We typically announce the winner at GPUG Summit but since this event went virtual we had to do things a little differently.

This year we are thrilled to give out not 1 but 2 awards.

Congrats to Autism Services of Saskatoon and Grace Lutheran Communities.

After all the submissions were reviewed, we felt these two service organizations go above and beyond for their community and they both deserved to get their requested product.

Autism Services of Saskatoon Submission

I would like to nominate Autism Services to receive the Dynamics GP Toolbox solution. We have been in operation for just over 40 years in the Saskatoon community and on an annual basis have approximately 130-145 new families every year coming to us for services.  The existing families still need support so our demand for services has been increasing dramatically in the past 5 years.  In all of this, I feel having the right tools in our hands to do our administrative processing as efficiently as possible is a good way for us to save a few dollars that can then be used to support our clients.

Grace Lutheran Communities

I’m writing this nomination for the free Rockton product that you are looking to reward to a non-profit organization. We are a non-profit organization that specializes in Skilled Nursing Facilities, Assisted Livings, Low-Income Apartments, Adult Day Services, and Child Care. Our organization uses Microsoft Dynamics GP for our Accounts Payable and Finance reporting.

Being a nonprofit organization, we use our budget to the best of our ability to service our residents and clients and most times go without the technology items that would help us with our day-to-day operations in the office. If I could have one product introduced to my Finance Team, I would like to get SmartFill. I feel as though the functionality of this product would greatly help us when we are dealing with information for 20-plus facilities and over 300 vendors that we do business with.

With a small team of seven people doing so much any little time saving tool would greatly help and impact the amount of time spent looking for something within the Dynamics system. I also find that this product would allow us to find mistakes before they happen and really impact our organization. I know that using this product previously it can help elevate double payment to vendors and such issues that arise. With an organization that does so much for so many facilities with a small number of employees this product would definitely be beneficial to us.

Congratulations to both and we are so excited to help be a part of your mission!

If you would like to learn about these two organizations and donate check out the information and links below.

Autism Services continuously strives to deliver the highest standard of support, advocacy, and service to individuals with autism, and their families and caregivers.

Click here to donate, https://www.autismservices.ca/how-you-can-help/make-a-donation/

www.autismservices.ca

Our vision at Grace Lutheran Communities is an evolution. We will breathe life into our vision with initiatives that help us live the vision a little more each day.

Click the link to donate to our Supplying Grace Fundraiser: https://www.autismservices.ca/how-you-can-help/make-a-donation/

https://www.graceluthfound.com/

Why Omni Price and SmartFill Make the Perfect Pair

There are just some things in life that are better together like chocolate and peanut butter, crackers and cheese, cinnamon and sugar. Ok, all this talk about food is making me hungry so let’s talk about solutions.

The ultimate Rockton Software power couple (drumroll please) is Omni Price and SmartFill. Individually, both products make work simpler and easier® in Dynamics GP, but together, they make a dynamic duo.

Here are 4 ways Omni Price and SmartFill proves to be the perfect pair.

1) SmartFill in the Price Check window – Inquiry | Omni Price | Price Check:

We could all use a trusty sidekick at times. Just like Batman needed Robin to give him a hand in sticky situations, the same is true for Omni Price and SmartFill. 

Let’s say a customer calls in and needs a quote on one or more of your Items. You open the Price Check window and remember part of their Customer Name. You type in the part you remember in the Customer ID field and tab off. The Make a Selection window opens, and there you see and select which Customer is on the phone without having to ask them to repeat their name.

Crisis averted.

Let’s Dive Deeper

When doing price checks, SmartFill allows you to quickly do a search for the Customer. If it is the Customer Name, City, Phone Number, User Defined field, etc. that you know, you can enter that value into the Customer Number field in the Price Check window, tab off, and the Make a Selection window will open with the Customers that contain that value.

Note: You can add SmartFill to the fields that contain a lookup.

Here is how it looks from the Price Check window when you enter FIT for the Customer ID and tab off the field to open the Make a Selection :

2) SmartFill in the Sales Transaction Entry window – Transactions | Sales | Sales Transaction Entry: 

You are entering the Sales Transaction and are about to add an Item Number. With SmartFill, now you can type in part of the Item Number or Item Description. Tab off the Item Number field and the Make a Selection window opens with not only the Item Number but also the Quantity Available at each Site ID.

Here is an article to show you how to set up this view since it does not come natively in SmartFill.

Look at how much easier it is to find the Item Number with SmartFill in the Make a Selection window compared with Dynamics GP in the Items :

3) SmartFill in the Pricing Transaction Inquiry window – Inquiry | Omni Price | Pricing:

Some of the most famous couples have blossomed from non-traditional situations. Take Romeo and Juliet for example, against their families’ wishes they found love. Or perhaps, you are given options, just like everyone’s favorite reality show: The Bachelor. How does this apply to Omni Price and SmartFill you ask?

Let’s say you need to view some of the Pricing Transactions. So you open the Pricing Transaction Inquiry window and see that you have several options to choose from in the Selection Range. You know the Contract ID and/or Contract Description contains Mark so you enter that in the Contract ID From field and tab off the field. In the end, the Make a Selection window opens where you are then able to select which Contract ID you want to see the Pricing Transactions for, and offer up your final.

4) SmartFill in the Price List Maintenance window – Reports | Omni Price | Price Lists:

One of your customers calls and they would like to see a report with their special pricing. You can utilize the Price List Maintenance window in Omni Price to print out a report for your specific customer and item. There are several options available to select. In this example, you wanted to show the customer their Original Pricing, Special Pricing, and Contract ID for the Retail Price Level and for the Base Unit of Measure. Here are screenshots of the options selected and the report output:

If you have a lookup field where SmartFill is not currently enabled on it, SmartFill has an awesome Wizard that will help you. Click here to view a KB with an example of how to use it, including a how-to video.

We invite you to give this pair a try with our 30-Day Free Trial.

Editor’s Note: This post was originally published in July of 2016, but has since been updated to add more value and accuracy.

Find information up to 83% faster with Rockton’s quick and easy Google-style data search tool

It’s no wonder SmartFill is one of our most popular products when you can find information that fast.

How does it work?

With SmartFill, simply type what you know into the search bar. Maybe you only have a few letters of a name or part of an item ID. No problem! Simply type it in and within a few seconds you’ll have all your matches listed right in front of you. With our Dynamics GP search tool, you’ll even see similar items that might have typos so you don’t enter anything twice.

Key features:

  • Quickly find nearly anything in Dynamics GP AND your third-party products with one GP add-on
  • Enjoy 4,000+ pre-defined lookups or customize your own in a snap
  • Choose from filtered lists when you have more than one match
  • Eliminate duplicate entries with results that include similar items and typos
  • “Begins with” and “Contains” lookups require minimal information to find what you need

SmartFill is the tool to help you work simpler and easier® in Dynamics GP. Check out why you should change the way you search for things.

search tool for Microsoft Dynamics GP

Oh how we all love summer: the warm weather, the busy social calendar, and the lazy days spent relaxing by the pool. And this year, we’re giving you even more to love with our Suite Summertime Savings bundle promotion. We’re offering our lowest prices of the year early, because why wait?

 


What’s so sweet about these suite savings?

We’re glad you asked! All summer long, when you purchase any two Rockton Software products, you’ll save $30 per GP User, per product. That’s a combined savings of $60 per GP user. 

How will I decide?

We’re no Baskin Robbins, but our choices are just as delicious, if you’re a Dynamics GP user that is. Rather than agonizing over 31 flavors, we’ve got five different products to choose from. The best part? You can sample them all just the same! 

All of our Dynamics GP add-ons come with a FREE 30-day trial. We want to make sure that you find the products to best fit your needs, so it makes sense to try before you buy. 

Here’s a look at our product flavors:

  • SmartFill: Find information up to 83% faster with our quick and easy google-style data search tool
  • Auditor: Changes happen, now you have a way to track them all
  • Dynamics GP Toolbox: Over 25 tools in one convenient package to enhance the Dynamics GP user experience
  • Dynamics Report Manager: any report, any time, any place
  • Omni Price: Manage nearly every pricing situation you can think of, and a bunch you haven’t

Make it a double…scoop!

If you’ve found a couple products you’d like add to your Dynamics GP System, it’s time to get in touch with our sales team. Our team is standing by to provide you with whatever you may need: a one-on-one demo, a quote, or more information on our products in general. Contact our team at sales@rocktonsoftware.com. This offer is valid through August, 31st 2018.

With every new product purchase, we require customers to pay 20% of the current product price to establish their Annual Maintenance Agreement. This agreement is in place for the benefit of our valued customers.

Some of you may be saying: Why do I need to pay for the Annual Maintenance? What exactly are the benefits?

We’re glad you asked! In an effort to be as transparent as possible, we want our customers to know exactly what you are paying for each year. First of all, here is a copy of our official Annual Maintenance Agreement for your reading pleasure.

The benefits of the Rockton Annual Maintenance Agreement (AMA) are technical support, product enhancements, and upgrade protection. Let’s break each one of these benefits down.

Technical Support

With a current AMA, you and your Microsoft Partner have unlimited access to our talented technical support team. Angela, Dana, and team are available to assist you by phone, email, and web streaming during our regular business hours. Our customers consistently report satisfaction ratings over 95% in follow-up surveys after a support case has been closed.

Unlimited support? Seriously?

Yes! From the beginning, we have provided our customers with unlimited support. We recommend that you first reach out to your Microsoft Partner for support, as the Partner will be familiar with all of your third party products and the specifics of your GP system, but we happily provide whatever direct support is needed.

Product Enhancements

At Rockton Software, we constantly modify, expand, and improve our products. With a current AMA, simply visit our website and download the latest build for FREE. If you like, we’ll even email you whenever new builds are available.

Upgrade Protection

A new major version of GP is released approximately once per year. With a current AMA, you can upgrade your Rockton products at no additional fee by downloading the new version and installing your upgrade key. New registration keys can be requested from within GP using the “Get Keys” feature, on our Partner Portal, or by emailing sales@rocktonsoftware.com. Download the new version of your Rockton product, install your new key, and you’re done!

What happens if I let my AMA lapse?

If for some unfortunate reason your AMA is neglected and becomes lapsed, not all hope is lost. While you will not be eligible for the benefits listed above (support, enhancements, upgrades), our team will be happy to get you back on track. For example: if you need to add an additional user, require support help, or have upgraded to a new version of Dynamics GP, you can work with our sales team to bring current your AMA. Please note that in doing so, you will be responsible for penalties incurred by the prior missed payments.

Are you and your team weary of installing a new product in your system? You are not alone! Considering potential system downtime is essential when deciding to implement a new solution; as we all know: time is money!

Let’s examine potential complications that would result in extended downtime during an installation:

  • No registration keys
  • Error messages and trying to find a resolution
  • Having an excessive amount of machines to install

Just as there are install scenarios to avoid, here are a few suggestions to help streamline the process:

  • Run through the install and implementation on a test environment first
  • Have registration keys and code ready to install before you begin
  • Verify all machines are available for the installation, don’t forget to account for spares or those that are not used every day.

As for Rockton products, the install itself does not take long. It is best practice to have users log out of Microsoft Dynamics GP whenever you are installing code. Typically, with each of our products, you will want to install them on every workstation. The resulting downtime is merely a reflection of how many workstations you have.

The first install will take the longest as this step creates the tables and stored procedures. Even then, the install accounts for less than 15 minutes. Each additional workstation usually requires 5-10 minutes of processing. All of our products, except Omni Price, have tables stored at the system level. This means it only needs to be installed once on each machine.

For Omni Price, you will need to install for each company that will be utilizing Omni Price. Depending on how many companies you have, the install could take a bit longer than our other products. You only need to install Omni Price on the machines where pricing is used or needs to be viewed.

After the product is installed, users may continue to work in the system while you continue the setup of the product. The actual implementation will vary based on product, but can typically be accomplished within a day. Product configuration can be expedited if you have been using our product in a test environment, which we highly recommend.

Cue Auld Lang Syne and raise your glass to another year in the books! This time of year we like to take a pause and reflect on developments of the past, present, and future.

PAST

 

2017 played host to two major Rockton product releases. In January, we introduced two new tools to the Dynamics GP Toolbox: Batch Review Window and Security What If?. Later, in June, we put out a major release for Omni Price. Both releases have been wildly successful and we’ve received positive feedback from happy customers!

PRESENT

 

A peek behind the development curtain and you’ll find a robust Auditor release that’s been in the works for a while. This new build is scheduled to be released the later part of Q1 2018. You may be wondering, “What can we be looking forward to?” We’re glad you asked!

New Queued Approvals:

Currently, when using e-sign and you request a signature or a sign off on a change, that sign off has to happen right away in order for that change to take effect.

Not anymore.

We’re introducing another additional option where you can queue that approval. If for some reason an approver is not available to approve that change on demand, the proposed change will sit in a queue and wait for the approver. Once approved, it will go back in through the system and that change will occur.

Expanded Journal Voucher Roadmap Functionality:

In Auditor, many are familiar with the journal voucher roadmap for the GL that shows users who did what in the transaction process. We are going to be push that functionality out to other modules as well so you’ll get a nice view of who is entering transactions, approving them, and finally posting them.

If you made any suggestions around these queued approvals or other features that we’ve put into Auditor or any product releases, and we’ve told you that we’ve attached your name to that software bug or product enhancement, you’ll automatically receive a notification. So keep an eye out!

FUTURE

 

Also to come in 2018, a new release for Dynamics GP Toolbox and a product enhancement to SmartFill.

If you currently own either of these products, keep an eye out for a survey detailing our new feature ideas and provide your feedback to aid our development team in best serving you.

If you have any questions regarding past, present, and future product development, please reach out to our support team at support@rocktonsoftware.com.

Ring! Ring! The school bells are ringing.

 

For many of us, our first days of school are long gone, but that doesn’t mean the buzz is any less invigorating.

 

My favorite part of a new school year wasn’t the new clothes, but rather the school supplies shopping trip. There were a few reasons this ritual will hold a special place in my heart. For starters, there was almost always a post-shopping feast at Taco Time to look forward too. Secondly, I thrived off the chaos of the crowded aisles, inspiring me to grab the last bright pink notebook before the girl next to me could. And finally, I loved feeling prepared, proudly checking every item off my list. It was symbolic in a sense, like now I was really READY for school, #2 pencils and all.

 

I think back to this feeling of preparedness and wonder why more businesses don’t place an emphasis on recreating that sentiment? Shouldn’t we all arrive to work each day feeling poised and ready to perform at our highest levels?

 

The answer is YES! And what’s even better, Rockton Software is here to help.

 

Much like kids need their school supplies, your Dynamics GP system needs similar attention. Our products are designed to make your work simpler & easier®, so you’re prepared to tackle whatever may come your way in a fast and efficient manner.

 

Here’s our Dynamics GP supplies list:

  • SmartFill: Find information up to 83% faster with our quick and easy google-style data search tool
  • Auditor: Changes happen, now you have a way to track them all
  • Dynamics GP Toolbox: Over 25 tools in one convenient package to enhance the Dynamics GP user experience
  • Dynamics Report Manager: any report, any time, any place
  • Omni Price: Manage nearly every pricing situation you can think of, and a bunch you haven’t

If you haven’t already, we hope you’ll check a few of these items off the list. Whether you’re in need of improvements with auditing, searching, pricing, reporting, security, or simply general user enhancements, we’ve got the solution for you.

 

Not sure if one of these is exactly what you need? All of our products include a FREE 30-day trial, and we encourage you to take them for a test run before purchasing. Contact our sales team at sales@rocktonsoftware.com for more information or to set up a one-on-one product demo. 

In this fast paced business environment, one of the main barriers to implementing a technological change is the assumed hassle of setting up the new system. We feel your pain! That’s why we’ve taken the stress out of the install process with our products!

 

Having a quick and easy implementation for third party products in your Microsoft Dynamics GP system is important to your business, your customers, your users, and of course, your wallet. Maybe you are trialing a brand new product or perhaps it’s time to upgrade your current product, either way, implementing and installing can be a daunting task.

 

If you’re looking to install a Rockton Software product for the first time, for a trial period, or to install a newer build of a Rockton Software product, it’s as easy as these steps!

  1. Download the correct Rockton Software product version that corresponds to the Microsoft Dynamics GP version you are currently running. 
  2. Have all users log out of Microsoft Dynamics GP and make a complete restorable backup.
  3. Extract the downloaded Rockton Software product’s zip file, then find and right-click on the setup.exe file, for example SmartFillSetup.exe, and then click Run as Administrator.
  4. Install the files to the correct Microsoft Dynamics GP code folder. For example, the typical path for the Microsoft Dynamics GP 2015 code folder is: C:\Program Files (x86)\Microsoft Dynamics\GP2015.
  5. Right-click on Microsoft Dynamics GP, and then choose Run as Administrator.
  6. Choose Yes to Include new code.
  7. Log in as sa.
  8. On the first install, go through the Installation Wizard, which will automatically open.
  9. Finish the install by performing steps 3-6 on all workstations that have Microsoft Dynamics GP installed. 

Click here to read the full KB article on Installing a Rockton Software product: First install or installing the latest build/newest version.

While you’re at it, here’s a short video on the simple and easy SmartFill installation, whether for a free 30-day trial period or full registration keys. For more information, contact Rockton Software at sales@rocktonsoftware.com.

SmartFill makes searching for a specific record in Microsoft Dynamics GP super easy. But what do you do when you have a more complex lookup required or a custom table? In that case, you may create a Custom SQL Object to do what you need. SmartFill has information available on creating a Custom SQL Object. Appendix D in the SmartFill User Guide is very helpful. Click here to download the SmartFill User Guide.

Let’s take this a step further though. Perhaps you have already created a Custom SQL Object for a specific table and it is working great when you type a word and search. In order to make the lookup process easier though, you want to allow the users to type in two words to search on in SmartFill. To do this, you will need to add the tokens to the Custom SQL script. See Sample Script 1.

Or, in another SmartFill Object, you have the correct results appearing. However, there are multiple records appearing for the column you need to select. For example, the field you need to select is the Customer ID and based on the table linking you have done, the Customer ID is appearing multiple times. You would like it to just appear once in the list. You can do this by adding the Distinct command to the Select statement in a Custom SQL script. See Sample Script 2.

To use either of the scripts below, you will need to modify them a bit to meet your needs. After it is modified, run it against the DYNAMICS database.

In Microsoft Dynamics GP, be sure you are using the ‘Search With Each Token’ option. To set this, follow these steps.

  1. On the Microsoft Dynamics GP | Tools | Setup | SmartFill | Objects.
  2. Double-click the Object you are working with.
  3. In the SmartFill Object Maintenance Details window, click Advanced.
  4. Mark Search With Each Token and choose OR or AND.



You are now ready to use SmartFill and search using more than one word.

Of course, if you have any questions or need guidance, contact support@rocktonsoftware.com. We are also available to create a Custom SQL script for you as a consulting service.

Resources:
Download Sample Script 1
Download Sample Script 2

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