How to Maximize Your Investment in Microsoft Dynamics GP

Dec 11, 2023

How to Maximize Your Investment in Microsoft Dynamics GP

You’ve invested a lot into Microsoft Dynamics GP, and it serves you well, but did you know it likely can do so much more for you? Even if you’ve been using GP for years, it’s possible you don’t know how much more GP can do for you. Want to improve the bottom line? It might be time to invest in your own investment and get more ROI out of the rich system features that might be right under your nose. You might be surprised by how these ideas are quick and cheap to implement if you just invest a little time to think about and evaluate “how can we do more?”

8 Tips to Get More out of Dynamics GP

Automate Processes

Automating manual processes can free up time for users to do more important things, and Dynamics GP is designed to help you do that. The system can be used to automate everything from payroll processing to accounts payable and receivable. It also has a powerful workflow engine that allows you to create automated processes for any business process you need. Automation can help you to quickly access data and make better decisions faster.

Leverage Data with Reporting

Dynamics GP provides access to real-time data which you can use to make better decisions. The system also offers powerful reporting capabilities so you can analyze your data and gain insights into what’s working and what isn’t. Do you spend a lot of time picking information from different parts of your system and consolidating them into Excel? Odds are good that you can write a single report to get those important numbers—instantly and on-demand—as often as you’d like. Ask your VAR for help if you’re unsure how to use GP’s many reporting options.

Integrate with Other Systems

Dynamics GP can be integrated with other products, such as customer relationship management (CRM), banking, and external payroll systems, and others. These integrations allow you to access data from multiple sources in one place—making it easier to manage all your operations in one system.

Invest in Training

Training and re-training is essential for getting the most out of Dynamics GP, and they are often overlooked best practices. Even if you have seasoned users, training ensures they know how to use GP effectively. They will benefit from learning advanced tips and shortcuts that maybe weren’t available their first round of training. And if you’ve had turnover, chances are good a lot of your employees were trained by other employees to cover just the basics. They might need some formal training to get caught up. Fortunately, there’s lots of great (often free!) training available online. Maybe it’s time to ask your team to consciously block time on their calendars for a refresher course.

Leverage the Cloud

Another way to get more out of Dynamics GP is to leverage the cloud. By moving your business operations to the cloud, you can take advantage of features such as anytime access from anywhere, increased scalability, improved security and compliance, and reduced IT costs. Additionally, cloud-based applications are often easier to integrate with other systems than on-premises solutions. (Shameless plug: we love Njevity, so go look up how they can help make your GP system better by moving to the cloud.)

Utilize Third-Party Integrations

Third-party integrations can also help you maximize your investment in Dynamics GP by providing additional functionality that may not be available within the core application. Chances are high that there are tools out there you didn’t know you need. (Another shameless plug: Rockton’s SmartFill or our free Version Pro module.) Some add-ons make life easier so everyone can be more productive.

Take Advantage of Support Resources

Microsoft offers a variety of support resources for Dynamics GP users, including online tutorials, forums, webinars, blogs, and more. Taking advantage of these resources can ensure you get maximum value from your investment in Dynamics GP by staying up to date on new features and best practices for using the system effectively.

Stay Updated on New Releases

Finally, staying up to date with new releases is essential for maximizing your investment in Dynamics GP. Microsoft regularly releases new versions of its software with improved features and functionality designed to make it easier for users to get maximum value from their investment. Upgrading should be part of your business process—never wait for years to go by before you upgrade. The longer you wait, the more painful (or impossible) it will be.

Curious about how to implement some of these best practices? These tips are just the tip of the iceberg! Get in touch with Rockton Software to learn more.

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