It’s that time of the year when we start looking forward and making plans for the year to come.  Here at Rockton Software we value transparency and keeping our Partners and Customers informed. We wanted to bring to your attention our upcoming price change.

The Rockton Software team sent out the following email announcement of the upcoming changes to our product pricing, effective January 1, 2022. Our product prices will increase by $10 per user across all of our Microsoft Dynamics GP add-on perpetual products, and there will be modest increases in the prices of our subscription products as well. Click here to view the new 2022 product pricing.

Pricing Change FAQs

Q: How will this impact our annual maintenance renewals?

A: If your renewal is due on or before December 31st, 2021 there will be no change to your renewal rates. If your AMA renewal is due on or after January 1st 2022, your annual renewal rate will go up by $2.00 per user for our perpetual products.

Q: How often do your product prices change?

A: This is Rockton Software’s fourth price increase since 2014. We understand that price increases can have an impact on our customers, so our goal is to have smaller, more frequent increases instead of waiting several years and then implementing a large increase. We work to communicate any changes in pricing to our partners and customers a minimum of 90 days prior to the change.

Q: When did you last increase your prices?

A: Rockton’s last price increase was January 1, 2020. That increase was the same as this one, with perpetual product license prices going up $10 per user license and annual renewals going up $2 per user per product.

Q: What about Project Cost and Exchange Rate Import annual subscriptions?

A: Each of our annual subscription products will increase in price $100 per year. Click here to view the new 2022 annual subscription product pricing.

Q: What about monthly subscriptions?

A: Each of our monthly subscription products will increase in price $1 per user. Click here to view the new 2022 monthly subscription product pricing.

Our existing prices will remain in effect through December 31, 2021. Please contact the Rockton Software Sales team if you would like additional information regarding the pricing change.


  • 2 pounds raw peanuts in shells (or green peanuts)
  • 1/3 cup kosher salt
  • 3 tablespoons cajun seasoning (or creole seasoning)
  • 1-3 teaspoons crushed red pepper
  • 1 1/2 teaspoons liquid smoke
  • 1 teaspoon garlic powder
  • 4+ quarts water


    • Place the peanuts in a 6 or 8 quart Instant Pot. Add the salt, cajun seasoning, crushed red pepper, liquid smoke, and garlic powder. Pour in 4 quarts water… Or enough to cover the peanuts when you push them down.
    • Lock the lid into place. Set on Pressure Cook High for 77 minutes for green peanuts or 93 minutes for raw peanuts. Once the timer goes off, perform a natural release. Once the steam button drops it’s safe to open the Instant Pot.
    • Place a large 6-8 quart dutch oven over high heat. Add the peanuts, salt, cajun seasoning, crushed red pepper, liquid smoke, and garlic powder. Pour in 4+ quarts of water, or enough to cover the peanuts when they are pushed down.
    • Cover the pot and bring to a boil. Once boiling, stir well, then lower the heat to a mild simmer. Cover and cook for 2-3 hours for green peanuts or 6-8 hours for raw peanuts. Check the water level every hour and add warm tap water if needed.
  • CROCK POT BOILED PEANUTS: (22-38 Hours) 
    • Set out a large 6+ quart crock pot. Add the peanuts, salt, cajun seasoning, crushed red pepper, liquid smoke, and garlic powder. Pour in 3-4 quarts water, or enough to cover the peanuts when they are pressed down.
    • Cover the crock pot and set on low. Cook for 22-24 hours for green peanuts, and 36-38 hours for raw peanuts. Add water every 8 hours if needed.

Recipe and image from A Spicy Perspective

Who doesn’t love a good reunion?

Join us in Houston at the Community Summit! Rockton Software is proud to be a Premier Sponsor once again. We are excited to share reunite and see you again. Swing by Booth 515 just to say hi or let us show you how we can squeeze every bit of functionality out of Dynamics GP and get the ROI you are looking for.

What do you need to know before you go?

When: October 12-15, 2021

Where: George R. Brown Convention Center | Houston, TX

Why: Because You Deserve to Get Back to Business and Back to Community

We are presenting three sessions this year!

 Session: Make Dynamics GP Work Simpler & Easier

Presenter: Alicia Weigel

When: Wed Oct 13th, @ 12:30 – 1:20pm

Where: GRBC – Third Floor, 342C

Description: Have users that never log out of GP? Want to increase transaction lookup speed? Looking to track data changes? Is pricing a challenge? Would you like to automate reports? If you answered YES to these questions, this is the session for you! Come for an interactive, live demo of Rockton’s five add-on products: Auditor, Dynamics GP Toolbox, Dynamics Report Manager, Omni Price, and SmartFill, we’ll help you work simpler & easier® in Microsoft Dynamics GP.

Session: Easy, Breezy Project Tracking

When: Thurs, Oct 14th, 12:00 -12:50pm

Where: GRBC – Third Floor 342D

Presenter: Ginger Myers

Description: Are tracking Project costs and revenues bogging you down? Do you want to import employee labor or equipment hours to a project tracking module easily? Wishing project tracking was a seamless process in Dynamics GP? If you answered YES to these questions, this is the session for you! Come for an interactive, live demo of Rockton’s Project Cost add-on product. we’ll help you work simpler & easier® in Microsoft Dynamics GP.

Session: SOP DROP and ROLL – Simplifying Complex Pricing

When: Thur, Oct 14th @12:00 -12:50pm

Where: GRBC – Third Floor 342C

Presenter: Alicia Weigel

Description: Is pricing a challenge? Do you dream about never having to setup a price list for EACH individual customer again? Would you like to ‘set it and forget it’ pricing? If you answered YES to these questions, this is the session for you! Come for an interactive, live demo of Rockton Pricing Management (RPM) and we’ll help you work simpler & easier® in Microsoft Dynamics GP.

As a valued customer, we would like to offer you an exclusive discount on your registration. Use the following code at checkout to receive 10% off: rock10

Hope to see you there!

Summer’s at Rockton are all about simple and easy, so whether it’s simplifying how you manage your security in GP or simplifying your next summer BBQ sipper, we got you covered.

Today we feature 5 favorite tricks using three of our staple Rockton Software products

  • SmartFill – Did you hear we just put out a NEW release!?! Inside this new edition, you can now export your results to Excel spreadsheets – think of it like a Smartlist you don’t even have to open Smartlist to run.
    This makes searching and exporting a snap – easily pull holiday gift lists, VIP customers, and more!
  • Auditor – AKA the Productivity Tracker. Ever wondered how many invoices or service calls are being entered by each user in a day? Now you can track those numbers and monitor user productivity in the system. You can also use Auditor to verify data that new users have entered into GP with a simple report search. This will help both you and your new GP users build confidence in the processes you have in place.
  • Dynamics GP ToolboxWant to find out how to give or take away security to a window in less than 10 seconds? Simply search for your mysterious window with Mentor, one of the 27 tools included in our Toolbox. This will allow you to see exactly what task contains the security needed AND the roles that task is associated with. Take it a step further and actually assign the role to a user right from the same screen without ever opening your GP Security setting windows. 
  • Dynamics GP ToolboxUsing our Pop-Up Notes, gives the ability to push out ‘How To’ instructions where your users need them most! Don’t let Year End Close, obscure routines, or processes potentially cause data issues in GP. You can easily add instructions, website links, or even task lists to increase efficiency and accuracy in uncommon (or common!) windows across GP.

Watch the webinar for yourself:

Now that we’ve got the GP side covered, here’s one of our top Summer Sippers for you to enjoy on a patio, pontoon, or anywhere with a glass

As we say goodbye to another hot, strange summer we wanted to paws and pay homage to our best friends who have helped us get through yet another COVID summer.  What better day to do that than on National Dog Day.  Want to make your pup feel extra special?  Whip up a batch of these tasty Peanut Butter Carrot Pupcakes to show how much you appreciate the maskless kisses and daily walks outside of quarantine.


  • 1 cup all-purpose flour
  • 1 tsp baking powder
  • ½ tsp ground cinnamon
  • ¼ cup creamy peanut butter (natural peanut butter with no added sugar or salt is best for dogs)*
  • ⅓ cup vegetable oil
  • 1 cup shredded carrots
  • 1 large egg


  1. Preheat oven to 350°F. Line a standard muffin pan with paper liners.
  2. In a large mixing bowl, whisk together the flour, baking powder, and cinnamon.
  3. In a separate bowl, use an electric mixer to beat together the peanut butter, oil, carrots, and egg until well combined. Add the flour mixture and beat until incorporated.
  4. Evenly divide the batter among the cavities of the prepared pan.
  5. Bake for 20-25 minutes, or until a toothpick inserted into the center comes out clean. Allow the cupcakes to cool completely before frosting.

TOTAL TIME: Prep/Total Time: 15 min.YIELD: 1-3/4 cups.


1/2 cup each cubed cantaloupe, honeydew and seedless watermelon
1/4 cup chopped red onion
1 jalapeno pepper, seeded and chopped
2 tablespoons minced fresh cilantro
1 tablespoon lime juice
1/4 teaspoon pepper
1/8 teaspoon salt
Tortilla chips

1. In a small bowl, combine the melon, onion, jalapeno, cilantro, lime juice, pepper and salt. Serve with chips. Refrigerate leftovers.


During a recent Deep Dive webinar, we dug into new functionality for the User Lockout feature in the Dynamics GP Toolbox, walked through how to setup email notifications on specific and individual changes using Auditor, and stepped through how to look up Intercompany GL Accounts in SmartFill.  If you missed it, give it a watch right here, or keep reading!

Dynamics GP Toolbox

Our Dynamics GP Toolbox product is a compilation of 27 tools to help make your work simpler & easier®. Recently we made a change to an existing tool called User Lockout.  It allows you to lock out a user in GP after they have made a specific number of unsuccessful attempts to log in.  That specific number was hard coded to three attempts in past versions, but the change allows you to set the number of incorrect login attempts.  You can choose a number from 1-9.  For example, if you set it to the number 2, and your user tries to log into GP, but types their password incorrectly, they will get one more chance to try it before receiving this message:

The message above indicates they have tried their password more than the maximum number of attempts you have allowed.  While GP allows the user to keep launching GP and trying passwords, User Lockout requires the administrator to unlock the user once this message is received.

One note to remember, if you disable the User Lockout tool, and have users who are currently locked out, you will receive this warning message:

This explains that the user who is locked out will have access again once you disable this tool.


Auditor is very useful for many reasons including preventing fraud, knowing when a change is made and why, and using the e-Sign Signatures feature to prevent users from making a change without approval from an E-Sign Administrator.

One of the best things about Auditor are the notifications. Especially the ability to email the notification. To do this, you need to make a change in two different places within Auditor.

  1. Auditor System Settings – here you see all the users you have setup within Microsoft Dynamics GP.  In this window, for those users marked as Auditor Administrators, mark the ‘email’ checkbox under the Audit Notify Options column, then click the line expansion (blue arrows) to allow you to enter the appropriate email addresses. The users marked to email receive an email notification when an audit is captured for those audits you marked to notify.
  2. Mark Audit to notify – go to the Audit itself and mark the specific field where you would like to receive an email notification when a change is made.  For my example, we will use a Table Audit.  The steps to make this change are:
    • Click Microsoft Dynamics GP | Tools | Setup | Auditor | Audit Groups, then select the Audit Group that contains the table audit where you are adding an email notification.
    • Highlight the table audit and click Edit to open the Auditor Table Maintenance window.
    • In the field list, highlight the field where you want to add the email notification, and click Field Options (the radio button in the blue section above the Options column). Keep in mind this setting will apply to this field only.
    • Under the Notifications section, check the box to ‘Notify System Administrators’.

      : You can also choose to ‘Send an Email to this Alternate Address’, if you want to send the notification to someone not marked as an Auditor Administrator. For multiple recipients, you need to use an email group as you cannot add multiple email addresses in this field.
    • Click OK to close the window and close the remaining windows.

Now, when you make a change to the field you have set up to notify, you will receive an email that shows the changes and the other pertinent Auditor information related to that audit.

If you have issues with notifications and find they are not being sent, there is a great KB article on troubleshooting:

Auditor isn’t Displaying Audits in Message Center or Sending Notifications


Our SmartFill product allows you to find a specific Account, Vendor, Customer, Employee, and other key Master Records with ease and flexibility.  For example, you can find a Customer ID by phone number, contact name, or any other information you have saved on that record, as long as you have the SmartFill Object setup to allow you to search using that field. You can even link other tables!

With SmartFill, you can also use a Custom SQL Object to allow you to search for General Ledger Accounts from another GP company when you are entering an Intercompany transaction.

To setup this SmartFill Object to lookup Intercompany GL Accounts, you will need to create a new SmartFill Object called ‘Intercompany Accounts’.  This object will differ from a typical Accounts object in that it will use a datatype of String, instead of Account as shown below:

In the example, the fields setup includes Company, even though it is not used as a search field. It is important to mark the Search box, so the stored procedure can use it as a parameter to identify the company you are using in your Intercompany transaction.

Note: The Test Search feature is not available when you use Custom SQL as your Search Type.

You will also need to either edit your SmartFill stored procedure in SQL Server Management Studio to include the new object called ‘Intercompany Accounts’ or create the stored procedure for the first time.

The steps to edit the script and create the SmartFill Repository record to link the object to the field on the window within GP are included in our Knowledgebase article:  How to Use SmartFill to Lookup Intercompany General Ledger Accounts.

As you go through the steps and you have any issues or questions, please reach out to our support team at

I think we can all agree, when you hear the word security we all feel a bit.. Ugh.  After all, it isn’t fun to setup, manage and/or just try to wrap your head around.

In a recent webinar we did a little comparison between the standard Dynamics GP security and what is possible when you add Dynamics GP Toolbox to your system.  Let’s take a look!

Standard GP Security vs Security Manage

With standard GP Security, you can create, update, and view the operations in the Security Role Setup window.  The Role Description field gives you an idea of some of the operations a user will have access to if assigned this role. The Display Selected Tasks option helps focus the list down to only the operations included in this task.

Overall, this is a simple quick way to create, view and modify existing roles.  Using the standard method, it is helpful to have a deep understanding of GP.

Dynamics GP Toolbox Security Manager

The Dynamics GP Toolbox doesn’t replace your GP standard security, it enhances it and gives you a more comprehensive view of your security. From the Security Manager Window you still can view, manage, update and print security reports. This view shows the granular details of what is included in each role, task, and all the details that make up each specific role. The grid format allows you to compare settings between users and quickly view settings for multiple companies without the need to log in and out of companies.

Simply double click on a role security to change a user’s security, or the print button to print out a security report.  It’s simple and easy!

Security Task Setup vs Task builder

To setup a new Task in Dynamics GP you must know which product, type, series, and user type you are working with to get the correct operations list to display in the Access List area.  A deep understanding of which operations you need, is recommended to ensure you are granting the correct access to the Task you are creating.

Dynamics GP Toolbox Task Builder

Dynamics GP Toolbox includes a wizard driven Task Builder. You can build a task with confidence knowing you are giving the user access to what you truly intend to.  It is great if you are not fully familiar with the details behind the window/operation you are giving security to.  Simply navigate directly to the window you would like to add and add it.  It takes all the guess work out of setting up a task.

The best part, if a 3rd party product doesn’t already come with a pre-built security role, or if you simply want to add access to an existing role, the Task Builder makes it simple and easy to do so.

Once you complete the process of building your task, you can apply that task to any existing role that is already created in Dynamics GP.

System Password Vs Password Policy

Setting up a system password within Dynamics GP is straightforward.  The system doesn’t have rules or guidelines to follow when doing so, which could be a big deal considering everything the system user has access to.

Dynamics GP Toolbox Password Policy

If you have a need, or a desire, to add some complexity to your password requirements, Dynamics GP Toolbox can do that for you.  As a bonus, the password policy applies to both the Dynamics GP login AND the system password.

With ten different password options, you have the flexibility to create a password policy that suites your company’s security needs. Here is a list of password options you can choose from:

  • Expirations – controls how soon passwords need to change
  • Allows changes – prevents passwords from being changed too often
  • Minimum Password Length – set a minimum password length
  • Password Uniqueness – how many unique passwords must be used before reusing a password
  • Changed Characters – how different a password must be from a previous one
  • Numeric Characters – how many numeric characters are required
  • Symbolic Characters – how many symbolic characters are required
  • Force Mixed Case – forces at least one lower-case and one upper case character
  • Warning Period – displays a warning before password expiration
  • Grace Period – allows a user a specific number of times to login after password expiration

Standard Notes vs Pop-Notes

Dynamics GP allows you to add OLE notes to records throughout the system.  A yellow note indicates a note has been added. Dynamic GP notes relies on the end user to notice they have been added and requires them to click and open the note, in order to read it.

Dynamics GP Toolbox Pop-Up Notes

Pop-up Notes, in Dynamics GP Toolbox, has several different features.  You can schedule notes to appear within a specific time frame, only appear for certain people, attached to specific records, allow your users to cancel them once they read them, or make it really pesky and have them always pop-up.  You choose!

The best part, these notes automatically pop-up. There is no missing them.

Imagine you have a customer you want to stop selling to until they pay their outstanding bills, or maybe you want to offer a special discount to a VIP customer, the ideas are endless. This is a simple and easy way to do so.

What You Need:

Which is the solution for you?  Project Tracking or Project Cost?

We are all about simple & easy and what is easier than a quick side-by-side comparison of two great products.  We understand everyone’s project needs are a bit different.  You might need something to handle robust and complicated government contracts or you might need something that handles everyday projects.

Both solutions offer a seamless project tracking experience, eliminate unnecessary keystrokes allowing you to save time and money on time entry.

Do you want to gain on your system efficiencies?  Check out this comparison document to see which solution is best for you.


Want more information?

It is the final Supermoon of 2021 and Waffles is howling for an out-of-this-world treat! Alicia Weigel, Rockton sales extraordinaire, and her family refuse to have a BBQ unless this Moon Cake is on the menu. In honor of today’s Strawberry Supermoon, we recommend you throw a few strawberries on top and dig in!

Moon Cake

Preheat oven to 400


1 cup water
½ cup butter or margarine
1 cup flour
4 eggs


8 oz cream cheese
3 ½ cups milk
2 – 3oz packages instant vanilla pudding
1 – 8 oz. container of Cool Whip
Chocolate syrup (optional)

In a small saucepan, bring water and butter to a boil. Add flour. Stir until the mixture forms a ball. Remove from heat. Add eggs one at a time, beating each time with a spoon or hand mixer. Spread on a lightly greased 11” x 15” pan. Bake for 25-30 minutes. Do not pop the bubbles! Cool pan completely (Once cool, I press down a bit if it gets too high so the pudding layer fits better)

Soften cream cheese. Use a hand mixer and blend cream cheese and milk, adding the milk a little at a time. Add pudding and blend with a hand mixer on medium speed for about 1 minute. Let it set for about 1 minute to slightly thicken. Spread over cooled crust. Refrigerate. Frost the top with Cool Whip. Drizzle chocolate syrup over whipped topping if desired.

*Image Credit: The Girl Who Ate Everything

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