Once a magazine, now a movement
The GP Optimizer once started as a digital magazine comprised of articles provided by Microsoft Dynamics GP Add-On Partners. Each article focuses on making your investment in Microsoft Dynamics GP more worthwhile by addressing issues that you may be experiencing and providing ways to remedy them.
Then in 2020, 8 years later, we decided to bring it to life with our first ever GP Optimizer Live event on July 28 & 30. These ISVs came together and brought content around 3 popular categories; Supply Chain, Paperless and Payroll, and Cloud Apps and Automation.
The infamous Bob McAdam shared insights on Community Summit, Local User Groups, and other Community-centric information.
We also had Abra and Mariano joining us to talk about how GP is a power player. Boy, a lot has changed since then.
It was such a huge success! We just finished our Winter 2021 edition this past February. This time we used a new platform, had an amazing keynote and focused on content around categories such as; Automation, Tips & Tricks, and Strategies to help improve processes in GP.
So, what’s next?
Well, we wanted to keep the momentum going in the GP space. Unfortunately, it has been in a state of influx with all the changes happening.
The GP ISVs hear you and want to help keep GP a relevant ERP. We want to keep the community going strong. So, what’s next on the list?
Many of us still live and breathe GP. Community is so important whether in person or virtual. With COVID and not being in the office as much or at all, those chats around the watercooler have been non-existent. So, get ready for the TED Talks of GP called Water Cooler Wisdom happening at 12:00 EST every other Wednesday starting April 21.
We have a great line-up of speakers having a conversation around industry trends, hot topics, and educational information.
This is a great way to get up close and personal with the amazing ISVs who have been part of the GP Optimizer since the beginning.
Here’s the upcoming line-up for Spring and Summer:
April 21 – The Two Sides of Inventory Management – NETSTOCK & Panatrack
May 5 – Ask the Experts about Budgeting – Dynamic Budgets, MSX Group, deFacto Global
May 19 -Extend your ERP with integrated eProcurement – Fraxion
June 2 – Why would I customize my Dynamics GP system? What have other customers done?- Blue Moon
June 16 – A Perfect Couple: AP Automation and Payment Outsourcing – Mekorma
June 30 – A/R Automation and Payment Processing– Nodus
July 14 – 2021 Sales Tax Changes: Midyear Update – Avalara
July 28 – What does your variable compensation plan say? – EthoTech
August 11 – Preparing your Digital Factory – Horizon’s International
August 25 – Achieving and Maintaining a Daily Reconciled Cash Position – Nolan Business Solutions
September 8 – GP Then & Now – Rockton Software & Integrity Data
We will share wisdom, insights, best practices, and tips-n-tricks. So, pull up a chair and chat with us.
The best part, they will all be 15 minutes or less. So, it really is a nice way to start the morning or a great break in the day depending on what time zone you are in.
Duplication of pricing, price adjustments, date-driven pricing, and promotions can be a daunting task.
Is it a manual process for you? Do you have to keep track of a million spreadsheets? How about a pricing strategy, what does yours look like?
When you think about your pricing strategies and offering discounts or promotions, it can be time-consuming and painful? Acumatica does have some pricing functionality like discounts and special promotions, but it may not meet all your pricing needs. Maybe you need to rethink your strategy, start here with this checklist.
How can you end the duplication process with pricing? Here are 4 ways:
1. Automate different pricing strategies
Whether those strategies involve running promotional discounts, offer VIP client discounts, rebates for vendors, and more. There really is no limit to the different price adjustments you can use or how many you can offer.
2. Don’t forget the accounting side of things
If you are using a variety of promotions or campaigns (as described above) and you want to put dollars to each of those accounts, you can post adjustments to multiple GL accounts for a single line item.
3. SQL Based Engine
Rockton Pricing Management (RPM) is the pricing engine sitting outside of your ERP system. It is the little engine that could or can do any type of price calculation. Once the price is calculated based on certain criteria it will then push that price back into Acumatica.
We push all of those:
4. How flexible is Rockton Pricing Management?
You can set up a few different promotions that apply specifically to a date range, for a particular customer.
Change a percentage at any time. Give your VIP customer a 3% discount when they are ordering regularly and then when they’re not ordering as much you can easily remove them from VIP status. This can help increase your bottom line knowing you have the flexibility to change which customers get which discounts.
This is all done behind the scenes which means no more duplication of efforts. When you’re setting up these different price calculations, RPM will do the rest and tell the system to just remove that customer from the VIP status filter.
Now, let’s take it a step further. If you have these types of pricing scenarios, then you’re obviously selling goods or services. Wouldn’t it be nice to connect all of your channels from EDI and storefronts to inventory, shipping, and fulfillment?
Here are 3 ways to say goodbye to data duplication
1. One platform is all you need
TrueCommerce can help you streamline processes including eCommerce, marketplaces, and EDI with one single, unified solution. It is a true multi-tenant, cloud-based technology, so you can run it anywhere.
2. All Your Orders in 1 Place
You don’t realize how many places pricing can touch – EDI, Amazon, storefront, an email pdf. It doesn’t matter where the orders are coming from they all end up in 1 central place.
Where is your pricing coming from?
- EDI orders with the negotiated price
- eCommerce with the promotional pricing for your web store or your website
With all of your orders in one central place, there is no more duplication and you never have to re-enter orders or re-type them in.
3. Product Management to the Rescue
Selling on these different platforms and marketplaces is a great way to make money, build your business, and sell your products but each one is different.
Rockton Pricing Management handles all the different pricing scenarios and attributes, TrueCommerce can also enhance those products to have all the different attributes required by doing digital commerce.
The information Amazon wants is different than what Shopify might need to know, this includes product descriptions, packaging, size of your product, and shipping info. With product management in place, you don’t need to keep track of all of that.
With everything integrated and working together with your storefront (Amazon, Shopify, WooCommerce, Magento) you can keep things running smoothly and seamlessly with Acumatica.
End the duplication of pricing, inputting orders, and tracking your entire supply chain process. It is nice to know there are tools out there to not only manage your pricing but your shopping platforms as well.
Check out this webinar to see how Rockton Software and TrueCommerce can help:
- Automate complex and obscure pricing scenarios and calculations
- Enable date-driven pricing with all historical pricing tracked
- Add multiple price adjustments on 1 item
- Gain access to more than 92,000 pre-connected retailers, marketplaces, distributors, vendors, and logistic providers.
Are you spending hours getting information from your time clock or timekeeping system assigned to projects you’ve set up in GP?
Did you know there is an:
- Import tool can make your job more accurate, timely, and efficient
- Easier way to import those payroll and journal entries needed for a specific project
The Project Cost Import tool is a must-have with your job cost solution. It’s easy to import those payroll and journal entries needed for a specific project. So, don’t waste time updating time.
What can you import with this tool?
A variety of transaction types such as:
- Sales transactions
- External Payroll
- Time & Expense
- Payables transactions
- And more
Accounting can import data quickly and easily from outside systems or spreadsheets.
Employee Managers can rest assured because this Project Cost Import Tool requires no additional approval.
Let’s use General Ledger and Timekeeping as an example. There is a one-time set-up for each type of import. You will be able to map all the fields and we provide the excel-based spreadsheet format for this.
You can quickly and easily get your timesheets or your time information, Journal Entry created, and simply bring it in as a General Ledger Journal Entry,and update the project with those cost amounts.
Check out this webinar to see it in action
Since Project Cost Import Tool is an add-on product you do need the Project Cost solution. Project Cost is a tightly integrated project module for Microsoft Dynamics GP, with GP requisition integration, and cash receipts processing.
Maybe you are in the early stages and researching if you need a way to manage, track, and report on projects in Dynamics GP.
Two options that many users look at are Project Cost and Project Accounting.
Is there a difference?
Both can manage and track your projects. Both work with GP. Both have reporting capabilities. But there are some key differences that you should be aware of when deciding, and we have broken them down for you in this blog.
If you would like to learn more about Project Cost Import Tool or Project Cost feel free to:
Meet John, he’s the Pricing Manager. He wants to do something extra special for his customers, like multiple discounts.
What’s his struggle?
He wishes he could offer:
- a standard 30-day promo
- key customer discount
- a bonus discount for those who buy more than 1 item
- anything else he can dream up🤔
Right now he can’t offer any extra discounts for his customers. It’s pretty much a one-and-done scenario.
All he can do is apply:
- one discount
- one item at a time
With RPM for Acumatica he now can:
- give the VIP treatment
- create as many discounts for one item as he wants
- incentivize those loyal customers
You now have the flexibility to offer those discounts or promos for your special customers to give them a little something extra when they purchase an item or service from you.
Ready to give your customers VIP treatment?
SmartFill, the #1 Rockton product, just got even better. Yes, we added 6 new features and we’re so excited to share them with you.
It’s easy to see what new features have been added to SmartFill by accessing the What’s New in SmartFill document right within Microsoft Dynamics GP.
2 Ways to Access The What’s New Document
- From the blue SmartFill shortcut, click What’s New in SmartFill.
- In Microsoft Dynamics GP, go to Help | Rockton Software Support and click the What’s New button.
New Feature #1 – Open from Additional Menu
You can quickly open the Make a Selection window from a window where you have SmartFill lookups assigned without having to type anything in the field. For example, if you have assigned a SmartFill Object to the Customer ID in the Customer Maintenance window, put your cursor in the field and click Additional | Open SmartFill lookup. The Make a Selection window opens with all records tied to that field.
New Feature #2 – Make a Selection Hotkey
You may now open the Make a Selection window using a hotkey. Assign the hotkey from the SmartFill Options window. To access the window, click the SmartFill shortcut, and then click Objects. In the SmartFill Objects window, click Actions | Options.
In the ‘Open SmartFill Lookup hotkey’ field, assign the hotkey you wish to use. By default, S is set as the hotkey. This key, in conjunction with the Ctrl key, opens the Make a Selection window from any field where a SmartFill lookup has been defined.
New Feature #3 – Search by Column
Using SmartFill to find a record is already easy, but now it’s even easier. Previously, when you searched in a field, the Make a Selection window opened, and you could enter a Subset Search to help further define your results if too many were returned. You can still do that, but now you may also select a specific column to search to help narrow down those results.
New Feature #4 – Edit Object from Make a Selection
You may now easily open the SmartFill Object Maintenance Details window from the Make a Selection window. This makes editing the object so much easier. When you invoke SmartFill and the Make a Selection window opens, click the new Edit Object button. Of course, this is only true if you have security access to the SmartFill Objects window. If you don’t have access to the window, the Edit button does not appear in the window.
New Feature #5 – Export Make a Selection
SmartFill is flexible and allows you to pull helpful information into the Make a Selection window.
For example, you might see Sales Order Processing transactions for a specific Customer in a specific date range. Using the Export button in the Make a Selection window, you may export the values returned and send it to an Excel or CSV file.
New Feature #6 – Resize Make a Selection Window
When you open the Make a Selection window, you may re-size the window to fit your needs. The next time you open that window, it will remember the size you last used. It is user-specific, so it won’t affect the way other users see their window.
Across many industries, businesses face the same problem: the market is becoming saturated with options every year, making the competition fiercer. It’s easy to feel like you’re losing your grip on the situation. Have no fear, there’s still a lot you have influence over, starting with your price optimization strategy.
Take a look at the 4 best practices we’ve collected below. Make a note of how many you’ve already implemented. The ones you don’t have in your toolbox are a great place to start your price optimization quest.
#1 Customer Segmentation
By now, most organizations have clocked on to the fact that one blanket pricing for all their audiences simply doesn’t work. To harness the full power of your pricing strategy, you want to really drill into your consumer demographics and create robust customer segments. In fact, many experts recommend adopting a Good-Better-Best (G-B-B) pricing strategy when you’re determining your rates.
Once you have decided how you want to segment your customers, Rockton Pricing Management gives you the power to amend your prices based on customer tiers. For instance, you can generate more revenue by attracting new, high-spend customers with a premium version of your offering. Or you can release a basic package that makes your product or service more accessible to those who cannot afford your key proposition. The latter also serves as a safeguard to your pricing power by doing away with the need to offer discounts as a means to entice customers.
#2 Continuous Improvement
There are two main factors that play into this. On one hand, we recommend investing in research and development, no matter your industry. After all, the best way to stay ahead of the competition and justify your pricing is through continuous innovation. Alongside this, try to avoid rigid pricing. Instead, monitor how your target market is responding to your rates and make adjustments accordingly.
#3 Empowered Sales Team
In today’s fast-paced digital environment, even if you have a dedicated revenue manager or even a whole team, it could be challenging for a handful of people to stay on top of pricing adjustments and fluctuations in demand. That’s why many companies are arming their sales teams with powerful software developed specifically to provide guidance with pricing management.
#4 Innovative Technology
A pricing management solution can do much more than simply assist your team with performing their daily tasks. Our flexible pricing tool is API enabled, which means our pricing solution works with your ERP. We provide SQL-based and web service APIs for RPM so you can connect to any ERP system.
With powerful pricing management software, you can automate any pricing scenario, regardless of its complexity. You will also save time, money and reduce errors by linking your price manager tool with your ERP system. The bottom line is, investing in innovative pricing management technology will give you the peace of mind that you’re showing the right prices to the right customer segments at exactly the right moment.
Ready to take your pricing strategies to the next level?
What is a Pricing Method?
The Pricing Method in Rockton Pricing Management (RPM) is used to determine how you want to calculate the price on a transaction line. There are three Pricing Methods to choose from when you are setting up the RPM Connector to use in RPM. In order to decide which method to use, you first want to understand how your ERP system is tied to RPM, then decide how you want pricing to be determined.
The RPM Connector ties your ERP to RPM. A Price Schedule is created in RPM and matches the Price Level in Microsoft Dynamics GP or the Customer Price Class in Acumatica. If a Price Schedule exists in RPM, it must match to a record in the ERP. The Price Schedule is then used to determine pricing for your transaction lines and whether any price adjustments should be calculated on that line.
The Pricing Method on the RPM Connector is important because it determines which Price Schedule to use when calculating the price for the transaction line. You decide if you want the price to be determined based on the Price Schedule you assign or if you want the system to determine the best Price Schedule to use.
What are the 3 Methods?
The static Pricing Method always uses the Price Schedule that defaults onto the transaction in the ERP. The Price Level or Customer Price Class remains the same and drives the Price Schedule RPM uses to calculate the price. For example, if Dynamics GP has a Price Level called Retail and is the default for the Sales Transaction Line when you enter the transaction, then the Retail Price Schedule is automatically used. The price from that Price Schedule is assigned to the line. The same is true in Acumatica. If a Customer Price Class of Retail is used on the Sales order or invoice, then the price is determined by the Retail Price Schedule in RPM.
The dynamic Pricing Method is a more advanced method for assigning a Price Schedule to a transaction. It lets RPM determine the best Price Schedule to use. When a transaction is entered, RPM reviews the valid Price Schedules in RPM, and the first Price Schedule found that matches the information on the transaction is used. This is usually based on combinations of Customer, Item, Date, and other attributes. Dynamic pricing allows for more of those complex pricing scenarios.
When the hybrid Pricing Method is selected, both Static and Dynamic Pricing Methods are used. With this option, you allow the ERP system to specify which Price Schedule to use (Static Pricing) or leave the Price Schedule blank, and a Price Schedule is selected for you (Dynamic Pricing).
This allows the flexibility of:
- Allowing a specific Price Schedule to default,
- Allowing the user to override the Price Schedule,
- Using Dynamic Pricing to determine the best Price Schedule for the scenario
RPM Company Setup for the Microsoft Dynamics GP Connector:
RPM Settings for the Acumatica Connector:
There’s no need to stress about selecting the right option for your business. If the Pricing Method you selected doesn’t meet your needs, simply go in the RPM Company Setup window and change the Pricing Method at any time.
These are the basics of the RPM Connector Pricing Methods. If you have any questions or need assistance with selecting the right Pricing Method, feel free to reach out to us at firstname.lastname@example.org.
Need help with your pricing strategies?
- Download our checklist
- Schedule a demo to learn more about Rockton Pricing Management
Another GP Optimizer Live is in the books. While we wish we could be in person, there is light at the end of the tunnel. In-person events will happen sometime this year.
Things were a little different this time around.
- New platform
- More content
- Keynote speaker
- Expo time
- Virtual ventriloquist
This 2-day event was jam-packed with sessions from well-known ISVs, a GP MVP, and an All-Star. There were a few hiccups and audio issues along the way which is understandable using a new platform, but you get to skip all that with just the recordings.
We kicked it off with an amazing keynote. John Garrett shared why it is so important to ask this question to everyone you work with, interview, meet – What’s your and? Work is way beyond our skills, expertise, and what time we clock in every day. It’s about what makes you happy, what you do outside of work, and who you are as a person. Not a number, statistic, or goal you have to reach.
It was so great to see all the amazing hobbies and passions everyone shared.
Check out the recording and feel free to share it with your team as well.
How can you incorporate “What’s your and” into your work life?
- Add it to your signature
- Have monthly chats
- Ask this question as part of the interview process
Help! I need to make SmartLists useful again
Nicole Albertson, GP All-Star, took the stage on day 1 to share so many tips and tricks when it comes to Smartlists.
Everyone has unique needs when it comes to their data and SmartList doesn’t always cut it. Nicole will show the ways to make your data come to life.
3 Tools That Can Help You
- SmartList Designer -included with SmartList today
- SmartList Builder – available from eOne Software
- SmartView – available from eOne Software
Check out the recording where Nicole dives into each of these 3 tools, the differences, as well as a ton of resources you can utilize today to help you manage SmartLists in an easier way.
Stop Running SmartLists Just to Export to Excel Dang It!
Rod O’Connor, GP MVP, took the stage on the second day and shared why you don’t need SmartLists just to export them to excel.
There are so many other ways, both easier and quicker, to get your data into Excel if you need to. In some cases, you can even have the go-to’s you’ve come to love. The best part, this is for all the non-developers who are ready to get your data into Excel where you want it.
Project Cost vs. Project Accounting – Is there a difference?
There sure is! But, let’s first share what they have in common.
Both can manage and track your projects. Both work with GP. Both have reporting capabilities.
But there are some key differences that you should be aware of when deciding, and we have broken them down for you in this simple chart.
Ginger shares with you what the key differences are and what you need to look at it when it comes to choosing the best solution for your business.
Remote workers became the source of up to 20% of cybersecurity incidents
Working from home opened up a ton of issues with security breaches, zoom bombing, and tons of headaches. It wasn’t all sunshine and rainbows and binge-watching Tiger King.
Alicia shared why you need to beef up your security in GP. She focused on our most popular product of 2020 – GP Toolbox and the 4 COVID reasons why:
- Security Manager
- Inactivity Timeout
- System Lockout
- Password Policy Options
So many topics to choose from
There were many sessions on helping you automate key processes and areas of businesses from AP automation to industry deep dives on inventory and supply chain challenges. As well as, streamlining purchasing workflows and automatic time tracking.
There really is something for everyone. So, checkout all the recordings and resources. Share them with your team and reach out to any of the ISVs that helped make this event a success.
We certainly hope to see at GPUG Summit in Houston in October!
As someone working in a digital era, you would have likely heard the term dynamic price management being thrown about, but what if you’re still not sure exactly what it means? Fear not, that’s why we’re here. Dive into our quick guide to dynamic pricing revenue management for a crash-course on everything you need to know.
What is dynamic pricing management?
Simply put, it’s is a pricing strategy that uses real-time data to calculate price adjustments. Focused on changing price levels, this approach enables anyone from technology retailers and wholesalers to companies in more specialized fields such as waste management and food distribution to maximize their profits by making tweaks to their prices as and when it’s necessary.
The real power of dynamic pricing revenue management lies in the fact that the process involves much more than simply looking at prices at face value. Factors such as order cancellations and competitor rates play a crucial part in determining the best pricing strategy for your business.
There are a few you can choose from, ranging from complex real-time models to straight-forward rules-based pricing. Price adjustments can be based on customer segments, capacity, or even the specific qualities of your product or service.
The importance of dynamic pricing and revenue management
Online sales are seeing an unprecedented increase in both supply and demand in the current digital climate. This means there was never a better time to set up a pricing strategy based on real-time demand.
It gives you greater flexibility when it comes to the prices of your products or services, enabling you to simultaneously increase the number of sales you make and boost your profits.
The benefits of dynamic pricing revenue management
It’s a pricing strategy tailored to the bigger picture. Instead of setting a static price on each item in your inventory, dynamic pricing allows you to analyze customer loyalty and set up Cost Plus % based on your findings.
In addition to giving you more control over the profit margin associated with each customer segment and product, dynamic pricing and revenue management is a great way to grow the overall profits your business makes. You just need to set up an effective pricing strategy that resonates with customers!
Automating dynamic price management
Dynamic pricing often requires a lot of time and resources, and it could even cause significant losses if set up incorrectly. This is why many businesses steer clear of this pricing strategy. However, provided implementation is done right, it has innumerable benefits.
In addition to the obvious increase in sales, dynamic pricing and revenue management has more long-term advantages such as better inventory management and greater competitiveness in the face of ever-changing market demands. Plus, it provides a valuable insight into the behaviors and preferences of your customers.
With pricing strategy in a continuous flux, methods change and evolve all the time. Getting ahead of the competition with your approach is a sure-fire way to success, and with the right setup, dynamic pricing can be just the thing you need to stand out.
Time is of the essence when it comes to dynamic price management – the more quickly and efficiently you implement it, the sooner you’ll start seeing the profits roll in. Combining this innovative pricing strategy with a dynamic pricing automation tool, like Rockton Pricing Management, will empower you to establish core pricing scenarios and let the system do the rest of the work in the background.
Find out more about our dynamic price management tool
Word of the Year
Starting the year with a ‘Word of the Year’ is a powerful tool to align with their intention, focus their attention, and ultimately shape their execution.
During recent leadership meetings, we thought why not? Why not come up with a word of the year for our team. Something to help us align with our true intentions, to focus our attention, and to help shape our execution. So, what did we pick? Gratitude.
It might seem like a funny choice for a business. After all, we need to turn a profit to keep the doors open. How will Gratitude help us thrive, help us be a successful business? Gratitude helps us focus on our teams’ overall well-being
A company is nothing without its people – Team, Family, Customers, Partners, and Community.
We pride ourselves on our value statement – We improve the lives and business success of our employees and customers. And this year we are doing this by intentionally focusing on Gratitude.
Gratitude can improve your overall well-being, working memory, sleep, immune system, relationships, and coping with emotional upheavals. I think we can all agree. After the past 10+ months, we could all use more of this… and TRAVEL, I could use more travel 😉
What did we do first?
Our first Gratitude activity was a charitable donation drive. Rockton offered to match any donation made to a charity, of the team members’ choice, within a set timeframe.
During a recent company meeting each team member spent time explaining a bit about the charity they chose. What an eye-opening and inspiring activity?! Often the most common charities come to mind first. We heard that not only food shelves are suffering right now, but some zoos are struggling to feed their animals too. And about some of the trickle-down effects caused by someone being incarcerated without being able to post bail.
Our team ended up donating just under $8,000 to our local communities. Here is a list of who our team supported this past month.
Who are we donating to?
Rockton has a tradition of giving back to the community in a variety of ways. We have our 1-1-1 rule, where 1% of our team’s time, 1% of company profits, and 1% of our product is given to charities in our communities. Also, each year at GPUG Summit we give away one of our products for free to a Non-Profit. In 2020 we gave out 2. Check out those winners here.
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